1. System documents are generally established after the completion of the first phase of work, and can also be done concurrently if necessary. Without prior work, directly compiling system documents may lead to drawbacks such as weak systemic and holistic nature, and being disconnected from reality.

3. The preparation of the quality system documents should be aligned with the quality function distribution of the unit. Based on the selected quality system requirements, each quality activity (including direct and indirect quality activities) should be individually elaborated, and the quality function distribution should be implemented across various departments. The quality activity projects and distribution can be expressed in the form of a matrix diagram, and the quality function matrix diagram can also be attached as an appendix after the quality manual.

4. To ensure the coordination and consistency of the quality system documents to be prepared, a "Quality System Document Detail List" should be established prior to preparation. Gather the existing quality manual (if prepared), corporate standards, regulations, management methods, and record forms, compare them with the quality system elements, and thereby determine the projects for new preparation, supplementation, or revision of the quality system documents.