The planning of an annual meeting should pay attention to the allocation and control of the overall budget. Companies usually have a budget when preparing for an annual meeting. The annual meeting budget includes not only venue fees, decoration costs, and program expenses, but also prize and welfare costs. How to allocate the annual meeting budget reasonably can be determined based on the emphasis of the meeting and distributed proportionally.

Program scheduling and selection. During the planning of the annual meeting, the number of programs and their combinations are pre-set and adjusted. The number of externally invited programs versus internally produced ones, the types of externally invited programs, the types of internally produced programs, and the overall program flow all directly impact the guests' overall experience of the meeting. It is recommended to allocate programs based on the guests' interest concentration, with the opening program being grand and impactful, and humorous interactive programs serving as transitions. For the entire annual meeting, externally invite 2 to 3 programs, and internally produce around 7 (adjustable based on实际情况).

Responsibilities for each phase should be assigned. The overall annual meeting requires: 1 person in charge of overall planning and control, 1 person responsible for the venue, 1 person for liaising with designers, 2 program heads (1 for quality and 1 for on-site coordination on the day of the meeting), 2 staff for guests, and 1 flexible team member. This is the basic personnel configuration for the annual meeting, which can be adjusted according to actual needs.