Pay attention to the overall budget allocation and control for the company's annual meeting planning. Companies usually have a budget set aside for organizing annual meetings, which covers not only venue and decoration costs, but also program expenses and prize and welfare costs. How to allocate the annual meeting budget reasonably can be determined based on the meeting's focus, distributing it proportionally.

Program scheduling and selection. During the planning of the annual meeting, the number of programs and their combinations are pre-set and adjusted. The number of externally sourced programs versus internally produced ones, the types of externally sourced and internally produced programs, and the overall coordination of the programs will all directly impact the attendees' overall experience of the meeting. It is recommended to allocate programs based on the attendees' interest levels, with the opening program being grand and impactful, and comedic interactive programs serving as transitions. For the entire annual meeting, aim for 2 to 3 externally sourced programs and approximately 7 internally produced ones (adjustable based on实际情况).

Responsibilities for each phase must be assigned. The overall annual meeting requires: 1 person in charge of overall planning and control, 1 person responsible for the venue, 1 person for design liaison, 2 program leaders (1 for quality and 1 for on-site coordination on the day of the meeting), 2 guest coordinators, and 1 standby person. This is the basic personnel configuration for the annual meeting, which can be adjusted according to the actual needs.