Recently, byShengyi TechnologyJointly hosted by Xi'an Airlines Travel and organized by China Southern Airlines, China Eastern Airlines, China International Airlines, Hainan Airlines, Sichuan Airlines, Jinjiang Hotel Group, Huazhu Hotel Group, and Sutong Rejia Hotel Group, the "Digitalized Expense Control Management" Exchange and Seminar was successfully held in Xi'an.
The event gathered financial leaders, CIOs, and key business personnel from various companies. They delved into critical topics such as "Financial Management in the Era of Information Dataization," "Digital Invoice Reimbursement and Record Keeping," and "The Role of Smart Travel in IT Construction," thoroughly discussing strategies for corporate expense management in the digital age.
A New Chapter in Financial Management in the Era of Information Digitization
In the era of digital economy, technologies such as "Big Data, Intelligence, Cloud, and the Internet of Things" have emerged as significant forces reshaping various industries. Financial management, as a key component of corporate management, has also been profoundly impacted and challenged.
At the event, Ms. Tao Jian, Founder and General Manager of Xi'an Airlines Travel, delivered the opening speech. Ms. Tao pointed out that the expansion of the digital economy has broadened the data sources for financial management, promoted the standardization of its construction, and altered the marketing models of enterprises. Traditional financial workflows, management approaches, concepts, and organizational structures have undergone varying degrees of changes. The financial management of enterprises is progressively shifting from computerization and informatization to digitization and intelligence.
Shengyi Technology, building on the innovative model of integrating corporate consumption scenarios and the Smart Expense Control 4.0 solution, has further developed an enterprise expenditure management platform. This platform offers a one-stop, full-chain expenditure management service, encompassing aggregated consumption, budget management, intelligent reimbursement, public account management, administration, electronic accounting archives, and data BI, all in one, to help businesses reduce costs and increase efficiency.
Through Shengyi Expense Control Cloud for official expenditures, all costs are automatically managed by the system, ensuring compliance with policies at the time of employee spending, eliminating the need for pre-funding and post-expenditure reimbursement. This truly allows employees to act freely without exceeding bounds. By means of open supply chain, aggregated price comparison, and full-process control, the company helps clients achieve an integrated cost saving of 30%, a 75% reduction in reimbursement cycle, and an 85% increase in financial efficiency.
How Can Companies Handle Reimbursements, Posting, and Archiving in the Digital Invoice Era?
The digital invoice is the core of the Golden Tax System Phase IV, and its integration with the system signifies that China's tax system is entering a new era of digital transformation. So, how can businesses efficiently and accurately handle digital invoices in this digital age?
Shining Intent Technology Co-founder and General Manager of the Expense Control Division, Mr. Zhao Lijun, shared practical strategies for the digital electronic invoice (DEI) process from reimbursement to posting and archiving. He pointed out that Shining Intent Technology offers full-chain support for DEI, including collection, recognition, authenticity verification, input tax deduction, data flow aggregation, posting, and archiving, fully preparing and professionally equipping businesses for the DEI era.
In the reimbursement process, if booked online, Shengyi's Fee Control Cloud automatically pulls electronic tickets into the corporate ticket pool based on the information. Employees can simply select them for reimbursement. There's no need to submit paper reimbursement forms, and finance doesn't have to worry about XML or layout files, thus boosting efficiency. Travel itineraries, train tickets, etc., no longer require manual tax separation. The "Tax Amount" field in structured data can be directly recorded as input tax, speeding up the accounting process.
Addressing the challenges of difficult档案资料collection, safe storage, file management, and utilization of archives, Shengyi Electronic Archive Cloud, with a focus on the full lifecycle management of archives, can help businesses quickly adapt to digital invoices. It allows for the complete collection of scattered accounting information distributed across systems such as invoices, business, funds, and accounting, and facilitates the end-to-end automation of the multi-channel acquisition, verification, parsing, posting, storage, borrowing, statistics, and utilization of digital invoices.
Under the support of Shengyi Electronic Archive Cloud, corporate档案management has shed the complexities of traditional paper and electronic file hybrid management. Even during the paper-electronic hybrid period, businesses can flexibly adopt various modes such as single set, double set, and mixed systems. With multiple archive data statistical methods and visual presentation, data anomalies can be quickly located, fully realizing the value of archive data, and providing robust support for business decision-making by corporate management.
Section 3: Strategies for the Financial Digital Transformation Practice
With the expansion of corporate scale and the intensification of globalization, travel and expense activities have become an indispensable part of business operations. Mr. Zhao Jun, Deputy General Manager of Xi'an Airlines Travel, shared the intelligent travel and expense solution, covering core concepts, plans, values, technical support, and implementation strategies. He vividly demonstrated how the intelligent travel and expense solution significantly enhances the efficiency and effectiveness of financial management. He also highlighted the empowerment of Shengyi Technology in their business growth. He pointed out that during the service to clients, Shengyi Technology's product research and development, implementation capabilities, and customer service level provide solid support for the expansion and deepening of their services.
The allure of smart travel management lies not only in its advanced theories but also in its impressive practice. Mr. Wang Jun, CIO of Shiyang Group, shared his insights on building a smart travel management system at Shiyang Group under the theme "The Affairs of Travel." He stated that by introducing a smart travel solution, Shiyang Group has achieved an integrated travel business loop, flexible approval authority management, and automatic calculation of private car public use subsidies, while also being compatible with the company's internal financial system, providing strong data support for management decisions.
China Nonferrous West Survey and Research Institute, a leader in the industry, successfully launched its Smart Travel System this year, providing new insights and practical case studies for industry peers to transform and upgrade. Mr. Xiefei Xi, the CIO of China Nonferrous West Survey and Research Institute, shared this journey from zero to one in his speech. He stated that the launch of the Smart Travel System was fraught with challenges, but the team overcame these difficulties with professional solutions, robust service support, and a deep understanding of business needs. The introduction of the Smart Travel System is not just a technological innovation, but also an upgrade in management philosophy. From cumbersome manual operations to full-process digitalization, the Smart Travel System has not only improved work efficiency but also significantly reduced travel expenses, achieving an overall savings rate of 28%.
During the interactive session, attendees watched a demonstration of the expense control system while engaging in in-depth discussions on topics such as the construction of expense control systems, digital invoices, and travel system development. They shared their practical experiences, creating an energetic atmosphere with continuous interaction and exchange.
Through the sharing of outstanding solutions and case studies, this event provided participants with feasible strategies for digitalizing cost management and electronic invoicing, enhancing mutual understanding among enterprises and laying a foundation for future collaboration.
Adapting to the new round of technological and industrial revolution, digitalization has become the core of new-quality productivity. Enterprises and managers must embrace change with an open mindset and arm themselves with digitalization. As a leading domestic expert in enterprise consumption and expense digital intelligence control, Shengyi Technology will continue to drive technological innovation and product iteration upgrades. Through collaboration and innovation, we will help businesses navigate the digital wave and achieve financial digital transformation and upgrading.
