In today's digital age, there is an increasing demand for information technology construction among government agencies, particularly for the intelligent transformation of archives. This not only enhances work efficiency but also strengthens data security. This case study takes a government office in Shenzhen as an example to introduce how we designed a smart archives solution integrating intelligent high-density cabinets, a smart environmental control system, a gas fire suppression system, and an RFID档案 management system, based on preliminary surveys and in-depth understanding of user needs, and successfully secured the bid.